Annual Returns (BF1)
Preparation and Submission

1. The Annual Returns (BF1) has to be prepared and submitted by all Units before 15 January the following year.

2. All BF1 has to be prepared in Google Drive directly (to be accessed and edited using division's official e-mail).

3. All information submitted is to be transferred into respective (Cadet) Personal Details (BF4/BFC4) annually.

STEP (1): NAMELIST PREPARATION

1. The following documents have to be prepared prior to arranging the list of BF1 for current year:

   1. Previous year's BF1

   2. Current year's name list (Members who have valid Membership)

   3. Current year's name list of Officers and NCOs

2. As soon as the list is obtained, arrange the names based on the following sequences:

   1. Rank seniority

   2. Names in alphabetical orders

Remarks:

• For Divisions with two genders, lists are to be separated by gender first before arranging the names as stated in (2) above.

STEP (2): COMPLETION OF BF1

1. Login to division's Admin Platform and access BF1. (Click relevant link based on your Division )

2. All information to be completed are based on particulars obtained in current year (1 January - 31 December).

3. Ensure all statistics calculated in the first page tally with particulars recorded.

STEP (2a): BF1 - FIRST PAGE

1. ONLY select the Division (Bahagian). Other information will be generated automatically.

2. Complete the statistics table (except for 'JUMLAH' row as it will be generated automatically).

STEP (2b): BF1 - PERSONAL DETAILS

Complete the following information based on the description stated:

1. SJAM ID Card Number - MLXX-XXXXXX

2. Name - BLOCK LETTERS (after arranging names)

3. MyKad Number - XXXXXX-XX-XXXX (or passport number for foreigner)

4. Race - M / C / I / L

5. Exam Date - First Aid (dd.mm.yyyy)
   - Caring for the Sick (dd.mm.yyyy)

6. No. of meeting attended - write only NUMBER

7. Annual Inspection Attendance -  H or K with (dd.mm.yyyy)
   - Example: H - 01.11.2023
   - TH for absence (no date is required)

8. Duty Hours - round off to the nearest hour / half hour

9. Efficiency - ONLY YA when the following criteria are fulfilled
   (a) Cadets
   - 12 Divisional Instructional Meeting
   - Attended and passed first aid examination
   - Attended Annual Inspection / Review
   - Attended not less than 15 duty hours
   (b) Adult Members
   - 12 Divisional Instructional Meeting
   - Attended and passed first aid examination
   - Attended Annual Inspection / Review
   - Attended not less than 60 duty hours

10. NEW Members to sign on printed copy - to be kept by Division

STEP (2c): BF1 - NAME CROSSING FOR INEFFICIENT MEMBER

1. Membership will be lapsed based on the following conditions:

   1. Members who are not efficient for 2 consecutive years.

   2. Members who fail to renew membership during the year when renewal is required (card expiry year).

Names to be crossed in BF1 (current) and to be removed in BF1 (the following year).